Privacy Policy

Last updated: 10 January 2026

1. Introduction

This Privacy Policy explains how I collect, use and protect personal information when you visit my website or contact me about my services. I am committed to handling your data responsibly and in line with UK GDPR and the Data Protection Act 2018.

If you have any questions, you can contact me via my Contact page.

2. Who I am

Ruth Gerrard is a freelance consultant specialising in strategic bid writing, programme design and toolkit development. Based in the United Kingdom.

3. What personal data I collect

I only collect the minimum information needed to respond to enquiries and deliver my services.

Information you provide directly

  • Your name
  • Your email address
  • Any information you include in a contact form or email
  • Project details you choose to share with me

Information collected automatically

Like most websites, basic technical data may be collected automatically, such as:

  • IP address
  • Browser type
  • Pages visited
  • Time spent on the site

This is used for simple analytics and site performance.

4. How I use your information

I use your information to:

  • Respond to enquiries
  • Provide quotes or proposals
  • Deliver contracted services
  • Maintain basic records for tax and accounting
  • Improve my website and services

I do not use your data for marketing unless you explicitly request updates.

5. Legal basis for processing

I process personal data under the following lawful bases:

  • Contract – to provide the services you request
  • Legitimate interests – to operate and improve my website
  • Legal obligation – to maintain financial records

6. How I store and protect your data

I store data securely using reputable, password‑protected systems. I do not keep personal data for longer than necessary. Project files and emails are reviewed regularly and deleted when no longer required.

7. Sharing your data

I do not sell or share your data with third parties for marketing.

I may share data only when necessary to:

  • Deliver contracted work (e.g., using cloud storage or email services)
  • Comply with legal or tax obligations

All third‑party services I use are GDPR‑compliant.

8. Your rights

Under UK GDPR, you have the right to:

  • Access your personal data
  • Correct inaccurate information
  • Request deletion
  • Object to processing
  • Withdraw consent (where applicable)

To exercise any of these rights, contact me via my Contact page.

9. Cookies

My website may use basic cookies for functionality and analytics. You can adjust your browser settings to refuse cookies if you prefer.

10. Changes to this policy

I may update this Privacy Policy from time to time. The latest version will always be available on this page.